商务便函分类范例

便函分类范例 1． 交流意见

From: Chief Executive

To: Production Director

Subject: Production for machinery for Machine shop x

As you know the company is contemplating opening a new machine shop in the near future. Our operations have been expanding so rapidly that such a development now appears inevitable.

There are a number of questions, which we need to be thinking about and I would be grateful to hear you opinion on the idea.

1.As to the choice of new machinery I would like to know whether you think we should buy or hire new equipment.

2. Then I would like to hear your proposals on which machinery we should consider acquiring.

3. Closely connected with the purchase or hire of machinery is the matter of maintenance. We also need to be discussed. How many new staff will be required, for example?

4. At the same time I would appreciate it, if you could provide me with estimates of the probable working life of the equipment, which you propose.

Could you please let me have your preliminary thoughts on the questions in time for our meeting next week?

2. 了解情况

MEMORANDUM

To: All members of staff, Northern Branch

From: K.L.J.

Date: 5 December 1994

Subject: PERSONAL COMPUTERS

The board urgently requires feedback on our experience with PCs in Northern Branch. I need to know, for my report:

1. What you personally use your PC for and your reasons for doing this. If you are doing working that was formerly done by other staff, please justify this.

2. What software you use, Please name the programs.

3. How many hours per day you spend actually using it.

4. How your PC has not come up to your expectations.

5. What unanticipated uses you have found for your PC, that others may want to share.

Please Fax this information directly to me by 5 p.m.. on Wednesday 7 December. If you have any questions, please contact my assistant, Jane Simmonds, who will visit you on Tuesday, 6 December. Thank you for your help.

3. 活动安排 (1)

NTERAL MEMOI To: All Branches

From: Sales Manager

Date: 28 November, 1996

Tour: 5210______New Carrier

1. We have found a new carrier for Tour 5210. This id DTL Aviation company.

2. All clients who still want to take this holiday must reconfirm their bookings as soon as possible.

2. They must also check in at Gatwick Airport by 0825 on the day of departure.

3. Please write to all agencies and them this.

活动安排（ 2 ）

MEMORANDUM From: Office of the GM. Date: Feb. 1

To: Heads of factories Subject: Trip by GM

Below are details of the factories that the general Manager will visit. In each one, the GM would like to speak to all members of the Production Dept. please inform each factory and them to cancel all other appointment.

March 8 Kuala Lumpur

March 9 Singapore

March 10 Singapore

March 11 Jakarta

4. 建议

MEMO

To: Project Planning Dept. From: General Manager

Date: Jan 5 Subject: Aqua Warm BVI have looked though our records of the work that we did at Perfecta Ltd. The heating system was checked three times before it was turned on. We are absolutely sure that explosion is not our responsibility.

I suggest, therefore, that Perfecta writes to Aqua Warm to claim compensation.

Please write to Perfecta (address: 61 Bath Road, Worester, England WR 5 3AB) and explain our position.

5. 报告

MEMO

To: All Directors

From: Lynn Adam, Administrative Secretary

Date: May 25, 1999

Subject: Machine Dictation

At the request of some of the division direction, we have made a survey of machine transcripts to see what could be done to improve both the quality of transcripts and the speed with which the workis completed. these are their suggestions:

1. Both dictators and transcribers should be familiar with the dictating and transcribing

Equipment. A manual is available for every machine; it explains how to use the equipment.

2. It would be helpful if all dictators would:

a. Mark the indicator slips with special instruction and correction. Mark the slips, too, to show the length of the letter or report.

b. Spell any proper names as well as technical or unfamiliar words.

c. Control their voice so that the dictation is neither too loud nor too soft. Be sure to enunciate clearly.

d. Supply as mach information as possible__ number of copies, type of massage, and identity of dictator. It would also help if salutations and subject lines, when used, were dictated.

e. Indicate when you would like the dictation complete the work dictation is rush.

3. Machine transcribers will complete transcription by the day following the receiving of the tape unless the dictation is marked rush-----then every will be made to complete the work when it is wanted.

Please let me know if you have further suggestions. I should also like to know if these suggestions result in better transcripts.